Billing

From April 1, 2019, it is statutory that all purchases, regardless of value, made as a result of the procurement laws LOU (the Public Procurement Act), LUF (the Act on Procurement of the Utilities Sector), LUFS (the Defence and Security Procurement Act), or LUK (the Act on Procurement of Concessions), must be invoiced by e-invoice.

Invoices to FOI

FOI is a government agency and handles its invoices electronically (e-invoices) according to the Act on Electronic Invoicing as a Result of Public Procurement (SFS 2018:1277). The law means that all purchases that are not exempt from the procurement laws must be invoiced with an e-invoice. An electronic invoice is an invoice that is issued, transmitted and received in electronic format that allows it to be processed automatically and electronically. Please note that a PDF-file is not an electronic invoice.

Via PEPPOL

First and foremost, FOI prefers electronic invoices to be sent via the PEPPOL (Pan-European Public Procurement On-line) network. FOI’s electronic address in PEPPOL (PEPPOL ID) is 0007:2021005182. The format that FOI can receive is PEPPOL BIS Billing 3.

If you, as a supplier, cannot invoice via PEPPOL, you can instead connect via a company that supports e-invoicing via PEPPOL. Check with your supplier of financial or invoicing systems to learn whether it is possible to send invoices via these systems.

Via the Supplier Portal

Suppliers who cannot send e-invoices via PEPPOL can use the FOI´s Supplier Portal External link, opens in new window.. This solution is intended for smaller suppliers who send few invoices.

Via other communication solutions

FOI uses the system provider Opus Capita to receive e-invoices. It is possible that your e-invoice supplier may have more opportunities in addition to PEPPOL to send e-invoices to Opus Capita.

FOI’s billing information:

EDI (Electronic Data Interchange) adress: 2021005182
Organisation registration number: 202100-5182
FOI’s funds transfer system (Bankgiro) number: : 5177-8496

Invoices from Swedish suppliers to FOI should include:

  • FOI’s customer reference consisting of an X followed by six digits (e.g X123456)
  • Invoice date
  • Invoice number
  • Supplier’s organisation number
  • Supplier’s full name and address
  • Information on F-tax
  • Specification of purchased goods/services
  • Delivery date
  • Net and gross amount
  • VAT amount and percentage
  • Bankgiro number / plusgiro number
  • Supplier’s reference
  • FOI’s PO number if available

Any attachments and specifications shall be included with the invoice.

In the case of credit invoices, reference to the debit invoice shall be included.

Consolidated invoices are not allowed.

 

Invoices from EU suppliers to FOI should include:

  • FOI's customer reference consisting of an X followed by six digits (e.g X123456)
  • Invoice date
  • Invoice number
  • Supplier’s VAT registration number
  • Supplier’s full name and address
  • FOI’s VAT registration number and a reference to VAT exemption
  • Specification of purchased goods/services
  • Delivery date
  • Net and gross amount
  • Any VAT amount and rate
  • Bank details such as IBAN number and SWIFT code
  • Supplier’s reference
  • FOI’s PO number if available

Any attachments and specifications shall be included with the invoice.

In the case of credit invoices, reference to the debit invoice shall be included.

Consolidated invoices are not allowed.

 

Invoices from a supplier outside the EU to FOI should include:

  • FOI’s customer reference consisting of an X followed by six digits (e.g X123456)
  • Invoice date
  • Invoice number
  • Supplier’s organization number
  • Supplier’s full name and address
  • Specification of purchased goods/services
  • Delivery date
  • Net and gross amount
  • Any value added tax amount and rate (if applicable)
  • Bank details such as account number, SWIFT code and ABA/Routing
  • Supplier’s reference
  • FOI’s PO number if available

Any attachments and specifications shall be included with the invoice.

In the case of credit invoices, reference to the debit invoice shall be included.

Consolidated invoices are not allowed.

If you, as a supplier, are exempt from the procurement laws and cannot invoice electronically, you can instead send a paper copy to:

Swedish Defence Research Agency
ecit2021005182
Box 7002
831 07 Östersund

Last updated: 2026-04-29